How might we...
- Practice/Emergence: How might we practice the five elements?
- How might we create a system for information storage and sharing in MAG?
- How might we feel as a team that systems organizing is all of our responsibility?
- How might we create a system for information storage and sharing in MAG?
Hypothesis
If we play a fun scavenger hunt and trivia game related to the current state of our information sharing, then we’ll be able to lightly look at the current system together and create a shared sense of responsibility for improving our system.
Design
Create a game and have people play the game in two teams on Dec 12, 2018.
Metrics
- What are people’s reactions to the game?
- Do people get into the game and complete it?
- Are the reflections post game full of empathy and generative?
- Does it feel like there is a will to take action on this by ALL consultants?
Learnings
- Both teams got a sense of individuals preferences for finding items, diggers (people who follow folders hierarchy) and searchers (people who search for files and documents).
- Susan learned it was easier to transfer files from google drive to Box that she expected.
- Some people use Box Edit to directly edit Box files without needing to use Box Sync, therefore avoiding storing all the Box files on their computer.
- Old internal files relating to finance, communications, marketing may have outdated references.
- Some people have lots of files on their own drive or on their personal computers while others have none. Coaching and supervision files need to be kept separately, this could be by keeping on your own google drive.
- There is general will to improve and understand our filing system among staff.
- Teaching people best practices for search on Box and Google may solve many people’s issues with finding files.
Decisions
Draft/Junk folders on Box should be deleted, these easily clutter searches.